You may wish to start by speaking with your personal tutor. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. University Way Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. We are not able to process ECs or respond to queries that are submtited by non-IOE students. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. EMC Step 4: wait for approval. e.g. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. You apply for extenuation via an online form. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. EMC and must cover the full period for which you are requestingmitigation. If you do not submit the requested evidence, your claim will normally be rejected. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. . Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Any claims submitted after the assessment has started must be accompanied by evidence. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Back-to-back self-certified ECs are not allowed. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream b`bd`a`%iHg`> Third-year student, Iris, recently received an emergency grant, hear what the process was like . Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. EMC Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Section 2.9: If you miss the deadline for EC claims. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. We may be able to support you better through, Submit your EC application as soon as possible. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Enjoy! Here are three students sharing their experiences of applying for financial support from us. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. We are improving our three campuses for people to study, work and live. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Letter or certificate froma doctor or other registered medical professional external totheUniversity. wide range of UCL support services are available for you, too. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Extenuating Circumstances'? Take a look in your student handbook to find the extenuating circumstance procedure. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. You must submit your evidence within FOUR WEEKS of submitting your EC. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h You can find a guide to submitting your claim on Portico on the UCL website. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Theywontusually accept things such as viruses, disk corruption, printer problems etc. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Work will not be accepted by email. What are extenuating circumstances for financial aid? You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Students' Union UCL is an organisation that exists to make more happen. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. SeeSection 2.7: Self-Certification. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Family emergency while studying abroad? Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Further information about the support available to you can be found on our Help and Advice pages. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. EMC Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. The source should always be stated below the table/figure. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Your evidence will need to cover the full period for which you are requesting mitigation. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Please refer to SHS Faculty for penalties for over-length work. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. All Extenuating Circumstances claims must now be submitted on Portico. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. We should, in these circumstances, be able to get back to you within 10 days. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Make sure that you know what you need to submit and the deadline for submitting claims. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. EMC Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. You will also be notified of the outcome of your claim via Portico. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). EMC Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Our events are designed to help you meet people, try new things and have fun. and must cover the full period for which you are requesting mitigation. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Cha c sn phm trong gi hng. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence.

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